CONSTITUTION
Adopted as Revised February 1981
Revised December 1981
Revised October 1983
Revised May 1984
Revised May 1985
Revised October 1987
Revised October 1994
Revised May 1997
Revised September 1999
Revised May 2003
Revised July 2004
Revised March 2005
Revised September 2005
Revised April 2008
ARTICLE
I -- NAME
The name of this
organization shall be the Southwest Washington Activities Association of
District 4 of the Washington Interscholastic Activities Association.
ARTICLE
II -- PURPOSE
The purpose of
this organization shall be to supervise and coordinate interscholastic
activities in Southwest Washington District 4, to provide an opportunity for
the exchange of ideas, and to promote the educational interests and activities
of students in District 4 and the State of
ARTICLE
III -- MEMBERSHIP
Membership in the Southwest Washington
Activities Association shall be open to all schools in Southwest Washington
District 4, as designated by the Washington Interscholastic Activities
Association (WIAA). Membership is open to all configurations sixth grade
through twelfth grade.
ARTICLE
IV -- EXECUTIVE BOARD
1.
The Executive Board (voting membership) of this organization shall
consist of representatives from the following:
1.1.
WIAA Executive Board Member: If necessary, an additional alternate
delegate will be elected annually at the September meeting by the Executive
Board and will have full voting privileges in the absence of a regular
delegate.
1.2.
WIAA Executive Board Member (1)
1.3.
Superintendents from ESD 112 and 113
(2)
1.4.
WSSDA Directors from Area 5 and Area 6
(2)
1.5.
1B Classification (2) One of which is
the Representative Assembly member
1.6.
2B Classification (2) One of which is
the Representative Assembly member
1.7.
1A Classification (2) One of which is
the Representative Assembly member
1.8.
2A Classification (2) One of which is
the Representative Assembly member
1.9.
3A Classification (3) One of which is
the Representative Assembly member
1.10.
4A Classification (3) One of which is
the Representative Assembly member
1.11.
Fine Arts (2)
1.12.
Athletic Directors (1)
1.13.
Eligibility Committee (1)
1.14.
Dance/Drill/Cheerleader (1)
1.15.
Junior High/Middle School (3) Two of
which are Representative Assembly members.
2.
The representatives from the ESD
superintendents, Washington State School Directors Association, fine arts
committee, junior high/middle level schools and the high school leagues will be
elected by their respective groups to terms of at least two (2) three
(3) years under the following schedule:
2.1.
Even
numbered years
2008, 2011, 2014 …
2.1.1.
2.1.2.
Fine Arts: Forensics
2.1.3.
Middle School West
2.1.4.
Superintendent from ESD 112
2.1.5.
Pac 9, 3-A At-large 3-A
GSHL (Representative Assembly Member)
2.1.6.
1-A, South 4-A GSHL
2.1.7.
Central "B" 2-B
Pacific
2.1.8.
2-A Evergreen
2.1.9.
4-A At-large 1-A
Trico
2.1.10.
Official WIAA Executive Board
2.2.
Odd
Numbered Years
2009, 2012, 2015 …
2.2.1.
Washington
State
School
Director WSSDA Area VI Fine Arts: Music (South)
2.2.2.
Middle School South (Representative
Assembly Member)
2.2.3.
Middle School East
3-A
GSHL
2.2.4.
Superintendent from ESD 113
2-B
(Representative Assembly Member)
2.2.5.
Pacific "B"
1-A
(Representative Assembly Member)
2.2.6.
2-A Trico
1-B
(Representative Assembly Member)
2.2.7.
(2) 4A At-large 2-A
GSHL
2.2.8.
GSH 3-A
WSSDA
Area VI
2.2.9.
1-A North
Dance
and Drill
2.2.10.
New Classification
2.2.11.
If additional classifications
are formed, representatives will be determined by the Executive Board.
2.3.
2010, 20113, 2016 …
2.3.1.
Superintendent ESD 113
2.3.2.
Middle School (East
Representative Assembly Member)
2.3.3.
Fine Arts: Music (North)
2.3.4.
4-A GSHL (Representative
Assembly Member)
2.3.5.
1-B Coastal
2.3.6.
2-A (Representative Assembly
Member)
2.3.7.
Athletic Directors
2.3.8.
Officials Committee Chairman
2.3.9.
1-A Evergreen
2.3.10. 2-B
Central
1.
Sixty per cent of the voting delegates
(excluding Superintendents and WSSDA delegates (4)) will constitute a quorum
required for conducting and voting on Association business.
1.1.
Meeting attendance. All Executive Board
Members who do not plan to attend a regularly scheduled meeting of the
Executive Board must notify
the District Secretary at least five days in advance of the
scheduled meeting in order to be excused.
(Except in the case of emergency).
Two unexcused absences in one Association year will terminate the
member's term on the Board and will leave the organization he or she represents
without a voice in the affairs of the Association for the remainder of that
Association year. WSSDA Representatives
are exempt from the above.
2.
The WIAA Representative Assembly
delegates from the high school division shall be nominated from their classifications with final
selection made by the Executive Board.
The terms of office will be for a three (3) year period with no more
than two (2) consecutive terms permitted.
A replacement schedule will be
set as follows:
2.1.
B / A /At large/New – 2003, 2006, /2009
2.2.
2A and 4A -- 2004,2007,2010
2.3.
3A and Junior High/Middle School –
2005,2008,2010
3.
All meetings of the Executive Board
shall be conducted in accordance with ROBERT'S RULES of ORDER
4.
The Executive Board shall select a
Secretary/Treasurer
5.
The Secretary/Treasurer will receive a
salary to be determined annually by the Executive Board
ARTICLE
V -- DUTIES OF THE EXECUTIVE BOARD
1.
The duties of the Executive Board shall
be:
1.1.
The supervision of District Activities
1.2.
Make decisions on League alignment and
realignment
1.3.
General planning for all meetings
1.4.
Supervision of all District finances
1.5.
Make final decision on matters
concerning District 4 activities
1.6.
Disseminate information to member
schools
1.7.
Appoint standing committee and other
committees
2.
At the May meeting, the members of the
Executive Board shall elect a President and President-elect from the District
IV Executive Board membership by rotation and classification. The officers will assume their duties at the
September meeting.
2.1.
The duties of the President shall be:
2.1.1.
To preside over Executive Board
meetings
2.1.2.
To call meetings as necessary
2.1.3.
To appoint committees as necessary
2.1.4.
To assume any other duties as directed
by the Executive Board
2.2.
The duties of the President-elect shall be:
2.2.1.
To assume the duties of the President
in the absence of the President
2.2.2.
To assume the duties of the
Secretary/Treasurer in the absence of the Secretary/Treasurer
2.2.3.
To assume the duties as directed by the
President of the Executive Board
3.
The members of the Executive Board
shall act as chairman of the athletic committees representing the various
classifications.
ARTICLE
VI -- MEETINGS
1. District meeting dates will be
determined by the Executive Board
2. Each Representative is responsible for calling
meetings for his/her group and for communication of information from the
District 4 Board. Minutes from each
meeting will be sent to the District 4 Secretary/Treasurer.
ARTICLE
VII -- FINANCES
1. Membership fees shall be established by
Executive Board action based on classification.
High School fees shall be determined by the WIAA classification.
2. Special assessment may be levied by the
Executive Board after a review of the projected yearly expenses.
3. The Association Fiscal year shall be from
August 1 to July 31st
ARTICLE
VIII -- ELECTIONS AND VOTING
1. Elections of Representatives to the
Executive Board, as provided in Article IV, shall be held by their
classifications in the spring with the elected representatives taking office at
the September meeting.
2. Provision must be made for all members
of each sub-group to vote when electing their representative(s) to the
Executive Board.
3. The WIAA delegates will be nominated by
the various classifications and selected by the Executive Board in the May
meeting and will take office at September meeting.
4. The Executive Board may call a general
meeting of all member schools, at such a meeting each member school shall be
entitled to one vote. Issues pertaining
to a certain classification may be voted on only by members in that
classification. A member school outside
the specific classification may request permission to vote by showing
cause. Decisions on voting
privilege
shall rest with the chairperson whose decision may be overridden by a majority
vote of members present.
ARTICLE
IX -- AMENDMENTS
1. This constitution may be amended at any
regular meeting by a sixty per cent majority of the votes provided that a
written copy of the proposed amendment has been presented to the
Secretary/Treasurer not less than 30 calendar days prior to the meeting; and provided further that
it shall be the duty of the Secretary/Treasurer to provide each member school
with a copy of the proposed amendments at least 14 calendar days prior to the
meeting at which it is to be offered.
2. The Executive Board shall review all
amendments as to disposition for voting purposes.
ARTICLE
X -- ORGANIZATION
This Organization
is organized exclusively for religious, charitable, scientific, literary, or
educational purposes within the meaning of Section 501 (c) (3) of the Internal
Revenue Code.
ARTICLE
XI -- INTERNAL REVENUE CODE
Notwithstanding
any other provisions of these articles, the organization shall not carry on any
other activities not permitted to be carried on by an organization exempt from
Federal income tax under Section 501 (c) (3) of the Internal Revenue Code.
ARTICLE
XII -- DISSOLUTION
Upon the winding
up and dissolution of this organization, after paying or adequately providing
for the debts and obligations of the organization, the remaining assets shall
be distributed to a non-profit fund, foundation or corporation which has
established it's tax exempt status under Section 501 (c) (3) of the Internal
Revenue Code or to a state or local government where the assets shall be used
for public purpose.
ARTICLE
XIII -- CONFLICTS
Any provision of
the SWAA Constitution shall not supersede the WIAA rules and regulations. In case of any conflict, the WIAA Handbook
will take precedence.
ARTICLE
XIV -- BY-LAWS
By-Laws of the Constitution may be revised by a sixty per cent majority vote of members present at any regular Executive meeting.